Your responsibilities as chair will be the same as at a regular physical conference: to call speakers forward, tell them when to start, keep the time and inform speakers when they have 5 / 2 / 0 minutes left, and deciding who gets to ask questions.


  1. Log into your room at least 10 minutes before your session starts.
  2. Each session will have a host from Vilnius University. The host will be there the whole time and be responsible for recording the presentations and helping you with any technical questions. They will jump in if you need help.
  3. All paper presenters in the session are instructed to also log in 7-10 minutes earlier to check the audio/video/screen sharing.
  4. At the beginning of the session (but not at the beginning of each paper), make the following announcement to the audience:

4.1.    Thank you for coming to this session on X.
​4.2.    We encourage everyone to have their video on (if possible) but mute their audio. You may also warn the participants that they are expected to ask questions after each presentation or use the CHAT function any time during the presentation
4.3.    If you are experiencing technical difficulties, you may refer to the host by writing in CHAT.

5.      During the presentation (20 minutes):

5.1.    At the appointed time, introduce the name of the speaker and title of the talk and ask the speaker to begin.
5.2.    After 15 minutes, interrupt the speaker to say that they have 5 minutes left.
5.3.    After 3 more minutes, interrupt the speaker to say that they have 2 minutes left.

6.         Question time (5 minutes):

6.1.    Ask anyone who has a question to use the RAISED HANDS function in PARTICIPANTS (from the bottom bar). As co-host, you may lower their hands if the questioner forgets to do so.
6.2.    Choose a questioner and ask them to pose their question (they must unmute themselves; as co-host, you may also unmute them).
6.3.    Continue for 5 minutes.

7.      After 5 minutes of questions:

7.1.    Thank the presenter and ask the viewers to applaud.
7.2.    If the Powerpoint is still being shared, click on STOP SHARE.
7.3.    Ask the next presenter to set up.